Space usage analysis report
You can access the Space usage analysis report by going to Space details and then clicking Report on the action panel.
This report enables you to analyze data that is directly linked to space usage. The report compares data on space usage (such as the number of workspaces and space usage dimensions) with the number of people. With the Space usage analysis report, you can analyze the following data about the selected spaces on the set reference date:
• The difference between available workspaces and occupied workspaces;
• The difference between the required functional area (in square meters/feet) and the available area (in square meters/feet) in space usage;
• The occupancy rate of the available workspaces in space usage;
• The occupancy rate of the rentable area in space usage.
Warning | • The calculations concerning the number of people per space and the functional area are based on data that is linked to people in Personnel . The calculation concerning workspaces and occupancy rate is based on the number of workspaces that is registered for space usage at > . • Since people are linked to spaces, it is impossible to determine which space usage belongs to which person if there is multiple space usage on the reference date. A question mark (?) will be printed in cells where data based on the number of people is expected. |
Report settings for Space usage analysis report
In the Report settings - Space usage analysis window, which is accessed by clicking the Edit report settings option in the Reporting window, you can make settings in the following fields:
Group by
The Group by field enables you to specify the grouping of items in the report. You can choose to group the data in the report by department, floor, rent contract, cost center, property contract, space category, space type, tariff group or zone. Only one option can be selected.
Sort by
The Sort by field enables you to select the sorting of the items in the report. You can choose to sort the columns in the report according to department, floor, rent contract, cost center, property contract, space category, space type, tariff group or zone. Only one option can be selected.
Detailing
The Detailing field enables you to specify the detailing of items in the report. You can select which type of detailing you want in the report. You can choose between the following options:
• Hide space details. Enabling this option means that information on individual spaces is left out;
• Property totals only. Enabling this option means that only totals per property are shown;
• Whole report. Enabling this option means that all details are shown in the report.
Page breaks per property
Enabling this option means that a new page will be created for each property. By default, this option is disabled.
Filter options for the Space usage analysis report
If you click the dialog box icon in the Filter field, the Select filter criteria window will open.
The fields in this window enable you to activate one or multiple filters, to filter out spaces according to specific criteria:
• Available space: enables you to filter out the available rentable area per space usage;
• Available workspaces: enables you to filter out space usage with a specified number of free workspaces;
• Occupied space: enables you to filter out the occupancy rate of rentable area per space usage;
• Occupied workspace: enables you to filter out specified workspace occupancy per space usage.
The
Space usage analysis report includes various columns. For more information on the function of these columns, refer to the table in
Space analysis report.