Space analysis report
The Space analysis report enables you to analyze data that is directly linked to spaces, in relation to data that is linked to space usage.
The report is reference date dependent. This means that you compare data on space dimensions with data on workspaces and space usage dimensions.
The Space analysis report enables you to analyze the following items for the selected spaces on the set reference date:
• The difference between available workspaces and occupied workspaces
• The difference between the rentable area of the selected spaces and the rentable area assigned to space usage
• The difference between the required functional area and the available functional area in the selected spaces
• The occupancy rates of the available workspaces
• The occupancy rates of the available rentable area of the space.
You can access the Space analysis report by descending to Spaces and then clicking Report on the action panel.
Report settings for the Space analysis report
In the Report settings - Space Analysis window, you can make several settings which generally determine which lines and details will be included in the report. The Report settings - Space Analysis window can be accessed via the Edit report settings option in the Reporting window. You can make settings in the following fields:
Group by
The Group by field enables you to specify the grouping of items in the report. You can choose to group the spaces in the report by floor or by property zone. The report will be sorted according to the following criteria: the property codes, the presence of space usage, the selected grouping and space codes.
Detailing
The Detailing field enables you to specify the detailing of items in the report. You can specify the type of detailing you want in the lines of the report. You can select the following options:
• Hide space details. Enabling this option means that information on individual spaces is left out;
• Property totals only. Enabling this option means that only totals per property are shown;
• Whole report. Enabling this option means that all details are shown in the report.
Page breaks per property
This field enables you to specify if you want to have a page break per property. By default, this option is disabled.
Filter options for the Space analysis report
The Filter field enables you to specify filter options for the items in the report. If you click the dialog box icon in the Filter field, the Select filter criteria window will open. The fields in this window enable you to activate one or multiple filters to filter out spaces according to specific criteria:
• Available area: enables you to filter out spaces with an available rentable area of a specified size;
• Diff. rentable area: enables you to filter out the differences in rentable number of square meters/feet between spaces and space usage;
• Free workspaces: enables you to filter out spaces with a specified number of free workspaces;
• Assignable: enables you to filter out spaces of an assignable space type;
• Occupied space: enables you to filter out a specified percentage of occupied rentable area per space;
• Occupied workspace: enables you to filter out a specified workspace occupancy rate per space;
• Space usage present: enables you to filter out all spaces, or those with space usage, or those without space usage.
Columns in the Space analysis report
The Space analysis report contains various columns.
The columns are distributed among four groups, with each group header representing a specific category: Space, Spaces usage, Space usage analysis and Occupied.
The red triangles point to the group headers in the Space analysis report.
The red rectangle includes the actual column headers.
For a description of the meaning of the individual columns in the report, refer to Space analysis report columns