Charging back space usage costs
In Planon ProCenter , space usage costs can be charged back to the relevant departments. Spaces can be categorized as being direct spaces used by a specific department only (such as an office) and general indirect spaces (such as a hallway). A general space can be shared between several departments and its costs charged back to the relevant departments / cost centers.
The
Charge back space usage report calculates the usage costs of direct and indirect spaces, per department. For details, see
Charge back space usage report.
You can specify how a space is charged back by selecting a space type. At the > , you can specify a charge back method per space type.
Procedure
1. Go to Components > Space types.
2. Select the space type to which you want to link a charge back method.
3. Click the Select a value button next to the Charge back field to open the Charge back dialog box, where you can select the required charge back method. This dialog box contains the following options:
◦ Do not charge back: the space is not included in the rentable area.
◦ Completely charge back: the space can be completely charged to the user. This applies to a specific space (such as an office).
◦ Proportional to floor area: costs for general spaces (such as an elevator shaft) are proportionally divided amongst all users on each floor.
◦ Proportional to floor area of property & subproperties: costs for general spaces in a part of a building (property at the third level, such as a hallway in a particular part of a building that belongs to a complex of buildings), are proportionally charged back to all users in the relevant building part.
◦ Proportional to floor area of main property: costs for general spaces (such as the central front desk in building 1 – property at second level) that belong to the entire complex of buildings, are proportionally charged back to all users in the relevant building.
◦ Proportional to floor area of complex: costs of general spaces (the central reception of the entire complex of buildings – property at the first level) are proportionally charged back to all building users.
4. Click the option of your choice.
5. Click OK.
The selected charge back option is linked to the relevant space type.