Facilities

The facilities in a space can be registered as space details in the Facilities selection step. Facilities include technical provisions such as wall sockets, telephone plugs, and network sockets.

Finishings

Fixed finishings in a space can be registered as space details in the Finishings selection step. Finishings may for example include the type of floor covering, the ceiling type and the type of doors.

Flexible workspaces

Flexible workspaces are added and maintained in both Spaces & Workspaces (at Workspaces & space data > Flexible workspaces) and in Reservations. You can reserve a flexible workspace in Reservations.

For more information, see the Reservations section of the Planon ProCenter documentation.

Free workspaces

You can register data relating to available fixed workspaces here. You can view and maintain the occupancy and the workspace details in the Occupancies selection step.
It shows the user all the workspaces that are at least 1% available on the reference date.

Space dimensions

The dimensions of individual spaces are added in the Space dimensions selection step. Space dimensions are the dimensions of the physical space itself. These dimensions should not be confused with the dimensions added in the Space usage selection step.

Space history

Space history displays the history of the selected space. It provides information about the space name, property and the floor to which it belongs. It also allows you to add a comment to the selected space unit.

Space usage

You can add space usage data to a space. The data can be entered in this selection step, such as the dimensions, the department using the space, and the tariff per unit area. Additionally, a start and end date can be specified for each space usage.

As multiple (simultaneous) space usage can be added to a single space, you can view which department used the space at a particular time, what are the dimensions of the current space usage and what they were in the past, and the corresponding tariff. You can also add future scenarios.

For details on how to set a reference date in order to view a past or future space usage, see Reference date.

Workspaces

Workspaces are areas in a space that are occupied at fixed times by the same employees to do their work. You can register their start and end dates, costs information, occupancy data and more.