Core TSIs : Spaces and workspaces : Reporting in Spaces & Workspaces : Using system reports : Workspace analysis report
Workspace analysis report
The Workspace analysis report allows you to retrieve and analyze key data on available workspaces. This information cannot be retrieved in another way, by filtering for example, because calculated fields are involved. The report quickly shows you in which space you can find an available workspace. You can access the Workspace analysis report by going to Spaces details > Fixed workspacesand clicking Report on the action panel. You can select the Workspace analysis report on the System reports tab.
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In the Layouts TSI, your Planon administrator can configure the layout of the Report settings - Workspace analysis dialog box. Depending on your configuration any of the below settings may be available to you.
Report settings for Workspace analysis report
A number of settings is available for the Workspace analysis report.
Title
The field Title allows you to specify your own title for the report. If you leave this field empty, the default Planon-defined title "Workspace analysis report" is used.
Subtitle
The field Subtitle allows you to specify a subtitle for the report.
Columns
Set the following fields to Yes if you want to include them as columns in your report:
Display available area: the total number of available square meters (feet) of the workspace.
Display unoccupied area: the remaining (unoccupied) area of the workspace.
Display number of people: the total number of occupancies (irrespective of their occupancy %) of the workspace.
Display occupancy: the occupancy percentage of the workspace.
Display required area: the functional area of the workspace.
Display workspace details: the detailed information on workspaces such as code and description.
Display available workspaces: the total number of available workspaces
Display occupied workspaces: the total number of occupied workspaces
Display workspace count: the total headcount of the workspaces
Display department: the code of the corresponding department
Sorting
In the Sorting field you can select a method of sorting, if required. By default, No sorting is selected. You can choose to sort on: Available surface area, Required surface area, Unoccupied surface area, Occupancy % or Personnel.
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You can only choose a sorting method if the options Totals per space, Totals per floor and Totals per property are set to No and the option Display workspace details is set to Yes.
Totals per property / Totals per floor/ Totals per space /Grand total
With the various Totals settings you can indicate the totals you want included in the report (per property, floor, space and/or grand totals).
If either Totals per space, Totals per floor or Totals per property is selected, then the following ascending sorting is applied sequentially:
• Property
• Floor
• Space
Otherwise, the sorting as selected in the report settings is applied.
Filter
Choose a filter from the Filter field. By default, No filtering is selected. You can choose to filter on: Available surface area, Required surface area, Unoccupied surface area, Occupancy % or Personnel.
If you have selected a filter, you also have to specify the required operator in the Operator field and a filter value in the Filter value field.
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If you have selected a filter, the totals and grand totals are calculated based on the selection after the filtering. This value can therefore differ from the value prior to filtering.
Examples
Below are some examples of the report, with various report settings.
No filtering, totals per property:
Screen capture displaying the workspace analysis report with no filtering, totals per propertyScreen capture displaying the workspace analysis report with no filtering, totals per property
Filter on available area greater than 14 m², totals per property
Screen capture displaying the workspace analysis report with filter on available area greater than 14 m², totals per propertyScreen capture displaying the workspace analysis report with filter on available area greater than 14 m², totals per property
No filtering, sorting on unoccupied surface area (descending)
Screen capture displaying the workspace analysis report with no filtering, sorting on unoccupied surface area (descending)Screen capture displaying the workspace analysis report with no filtering, sorting on unoccupied surface area (descending)