Linking custom ledger codes to postings
Planon allows you to define your own reporting entities and link them to the ledger codes used within your organization. This way, you can use your own ledger codes when reporting to your financial system. To do this, follow these steps:
2. Link these reporting entities to the specific ledger codes used within your organization (
Financial reporting TSI >
Ledger accounts selection level,
Fixed ledger account field). The
Fixed ledger account field allows you to map the fixed Planon account codes to your custom codes. See
Ledger account fields. For an overview of the fixed account codes defined by Planon, see
Overview of fixed ledger account codes.
3. Link contract lines to the relevant reporting entity (via the
Financial reporting entity field on the contract line; see
Contract line fields for lease accounting). If a contract line is linked to a financial reporting entity and a fixed Planon account code is mapped to a custom code (see step 2), Planon populates the
Ledger account field of the postings (see
Posting and journal entry fields) with this custom code. Planon searches for ledger account codes based on:
◦ the financial reporting entity linked to the contract line;
◦ if the code mapping is not defined here and the financial reporting entity is linked to a general entity, the system will check this entity;
◦ the start date and end date of the ledger codes.
If a custom code has not been mapped, the postings are only linked to the Planon fixed account code. If the contract line has not been linked to a financial reporting entity, the postings are only linked to the Planon fixed account code.