Copying a hazard to another space
You can copy a hazard, including its hazard log information, from one space to another space. This function can be useful, for example, if you want a quick and simple copy of specific hazard information for another space. But it is also useful when an existing space is ended and split into two or more new spaces. In that case, you can transfer an existing hazard and its hazard log / communication log information to the newly created space(s). In the Copy hazard to space dialog, you can also optionally end the original hazard record.
Procedure
1. Go to Hazard registry > Hazards.
2. Select the hazard you want to copy.
3. On the action panel, click Copy hazard to space.
4. In the dialog, select a Start date-time for the hazard in the new space.
5. Select the Space to which the hazard must be copied.
6. In the End original hazard field, select No if you want to preserve the hazard record with the original space, or Yes if you want to end the hazard record for the original space. As a result, the current date time will be filled in as End date-time for the original hazard.
7. In the Copy communication logs? field, select Yes if you want to include the communication logs of the original hazard in your copy. By default, this field is set to No.
◦ If you copy communication logs with a 'non-secure' document reference, the file will not be duplicated, because both communication logs refer to the same file. For secure documents, the file will be duplicated.
◦ If you set the End the original hazard field to Yes, the original communication logs will be deleted after the copy is made.
8. Click OK.
9. Refresh the Hazards element list to see the new hazard record, for the new space.
You may also have to adjust the reference date to see the relevant information.
The associated hazard log information is copied to the Hazard logs level.