Service providers : Data setup : Field descriptions : Terms for travel - fields
Terms for travel - fields
Field
Description
Code
Enter a code for the travel term.
Name
Enter a description for the travel term.
Service agreement
Select the related service agreement from the list.
Service level
Read-only reference to the service level linked to the contract line.
Calculation basis
Select the applicable calculation basis for travel revenues. You can link multiple terms for travel with different calculation bases to a single service agreement. Select one of the following options for each 'term for travel':
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Be mindful of allowed combinations in case you add multiple terms for travel for the same service agreement. None of the options can be selected more than once.
1. Fixed allowance: Travel revenues are calculated as a fixed allowance. The calculation is based on the Amount per unit field filled in on the travel term. If an employee registers labor hours as travel time, this is charged as a fixed allowance. Travel terms with this option selected can be combined with all travel terms, except with former option 6.
2. Fixed allowance of service location: Travel revenues are based on the fixed allowance of a service location (Property field: Fixed Travel allowance). Travel revenues are calculated if labor hours are defined as travel costs (order details). If an employee registers labor hours as travel time, this is charged as a fixed allowance. Travel terms with this option selected can be combined with options 1, 3, 4, 5 and former option 6.
3. Travel time: Travel revenues are based on the travel time as defined for the service location (Property field: Travel time (minutes)) and on the Amount per unit value(s) on the travel term. Travel terms with this option selected can be combined with travel terms that use options 1, 2 and 4.
4. Distance to property: Travel revenues are based on the travel distance to a property (= service location). If an employee registers labor hours as travel time, the system checks the travel distance registered for the property (field: Travel distance) and charges accordingly. Travel terms with this option selected can be combined with travel terms that use options 1, 2, 3 and 5.
5. Actual travel time: Travel revenues are based on the actual travel time. Travel revenues are calculated if labor hours are defined as travel costs (order details). If an employee registers labor hours as travel time, this is charged accordingly. Travel terms with this option selected can be combined with options 1, 2 and 4. They cannot be combined with other travel terms that use option 3 or 6.
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Prior to release L98, there was an option 6 Fixed allowance & actual travel time, which was basically a combination of options 1 and 5. This option was removed to provide more flexibility in combining travel terms. Existing travel terms using option 6 will remain functional until further notice. As of release L98 however, to get the same result for new travel terms, you can add one travel term with option 1 and one with option 5 to your service agreement / service level. Option 1 and 5 combined will produce the same travel revenues as the former option 6.
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For fixed travel allowances you can further specify a calculation method for the travel revenues. See Adding a calculation method for fixed travel terms and Methods for travel terms - fields.
Amount per unit
Enter the amount charged per time unit.
Amount per unit - outside working hours
Enter the amount charged per unit that is applicable outside working hours.
Calendar
Specify the applicable calendar that defines the working and non-working hours.
Allow multiple revenue records
Specify if multiple travel revenue records are allowed. If this field is set to No, there can be only one travel revenue registration per order, per day, per person.
Comment
Enter a comment on the travel terms, as required.