Code

Enter the code of the cost settlement.

Name

Enter the name of the cost settlement.

Property

This field is only for organizing your cost settlement runs. It is completely independent of the cost settlement profiles linked to the cost settlement run. The field allows you to easily drill down from a property on the first selection level to the cost settlement runs that you expect under that building.

Start date / End date

Enter the start date / end date of the cost settlement. Note that only the costs between the start date and the end date are included in the cost distribution. The start date and end date also determine the CSP lines involved in the cost settlement.

Linked cost settlement profiles

This read-only field displays the cost settlement profiles that are linked to the selected cost settlement.

Status

This read-only field displays the status that is assigned to the cost settlement (In preparation, Calculated, In review or Settled). Once-only contract lines are created if you set the cost settlement's status from In review to Settled.

Date of last run

Displays the last date a settlement was executed.

Administration costs

Enter the amount that you want to charge as administration costs to the lessee(s).

Administration costs %

Enter the percentage that you want to charge as administration costs to the lessee(s). This amount is calculated over the lessee part only, including any directly allocated costs as specified in the invoice line(s), but excluding the administration costs of the CSP line (see Cost settlement profile line fields).

VAT % administration costs

Enter the VAT percentage that applies to the administration costs.

Comments

Enter additional information if necessary.

Once-only amount

Specify if you want to create a once-only amount. Possible settings:

Take prepayments into account?

Specify if you want to include the prepayments in the cost settlement. Planon now keeps track of which parts of prepayments have already been settled in an earlier cost settlement and which parts still have to be settled in a new cost settlement. This prevents prepayments from being settled more than once.

Treat invoice line amounts as 'Tax included'

If you set this option to Yes, Planon processes cost settlement calculations with tax included in the net amounts of the invoice lines.

Contract line group combination

This field is mandatory if prepayments have to be taken into account. The prepayment contract lines must be classified in a Contract line group so that Planon can distinguish them as prepayment contract lines for that contract.