Deducting amounts from budgets via orders
When an order is linked to a cost group and a WBS item, its costs can be deducted from the budget. To process these deductions, the budget must be in Open status. The impact of orders on budgets depends on the order’s status and the type of costs involved: estimated costs or actual costs.
• Estimated costs are deducted from the budget as estimated costs as long as the order is not accepted.
• Once the order reaches Accepted status, the estimated costs are deducted as committed costs.
However, there is one exception: while actual costs are subtracted, only the difference between the total estimated costs and total actual costs will be recorded as committed costs. If the actual costs exceed the estimated costs, the committed costs remain zero. Actual costs are always deducted as paid costs.