Deducting amounts from budgets via contract lines
To make sure that amounts are deducted from a budget , the contract setting Book on budgets needs to be set to Yes.
Procedure
1. Go to FieldDefiner > Business objects level
2. Select Contracts and switch status to Under construction.
3. On the action menu, click Business object settings and set Book on budgets to Yes.
◦ There are two ways to deduct amounts from budgets via contract lines:
◦ Based on a valid (referencing an open budget) combination of project and cost group, especially for the capital projects.
◦ Based on the budget definition, especially for property related budgets.
◦ By linking a contract line to a cost group and a project, it is possible to book the contractual commitments on the budget. The budgets should be in the Open status in order to book money. The commitments of contract lines that need to book on a budget will generate journal entries and the journal entries will update the budget.
◦ By linking the contract line to a budget definition, the budgets will be updated.