Deactivating a space temporarily and verifying data
It may be required to make a space temporarily inactive, for example because it is being renovated.
You can temporarily 'deactivate' a space by ending the space and resuming it at a future date. The period between ending and resuming the space is the 'inactive' period of the space. Whether a space is 'active' or not on a specific date can be verified from records on the Space dimensions layout, by checking if the field Active? is set to Yes or No.
 | This information is stored on Space dimensions, because this data cannot have time gaps and can therefore always be retrieved from the system. |
The information from the Space dimensions step > Active? field is used to hide / show spaces:
• in system reports (Space analysis, Charge back space usage, Differences in space dimensions, etc. )
• during space mapping in CAD Integrator view
• in pop-ups (filter option to show available spaces for a selected date)
What is actually shown or hidden depends on the selected reference date.
Procedure
1. Go to Spaces & Workspaces .
2. At the Spaces level, select the space you want to 'deactivate'.
3. On the action panel, click End space.
4. From the date picker, select the date on which you want to end the space.
In this example, the current date (Today) is selected.
5. Go to > and notice that no space usage or space dimensions are displayed for Today's reference date.
| | Change or deactivate the Reference date filter, to see past space usage or past space dimensions. |
6. Return to Spaces, with the same space selected.
7. On the action panel, click Resume space.
8. In the date picker, select a Follow up date and specify if you also want to resume the space usage and workspaces.
In this example, the space is resumed a week after it was ended.
9. Click OK.
10. Go to > and > .
New space usage and space dimensions records are added for the specified follow up date. On the Space dimensions step, there is an additional record for the week during which the space was ended and there was no space usage. The field Active? on that record displays No, to indicate that the space was inactive for a week.