Applicability - user groups

Select a relevant user group option to which the reservation policy should apply. See Applying a reservation policy to user groups.

If you select the options Including or Excluding, the Link user groups action becomes available on the action panel, to link the relevant user groups.

Applicability asset units

Select a relevant asset unit option to which the reservation policy is applicable. See Applying a reservation policy to asset units.

If you select the options Including or Excluding, the Link asset units action becomes available on the action panel, to link the relevant asset units.

Applicability space units

Select a relevant space unit option to which the reservation policy is applicable. See Applying a reservation policy to space units.

If you select the options Including or Excluding, the Link space units action becomes available on the action panel, to link the relevant space units.

Applicability workspace units

Select a relevant workspace unit option to which the reservation policy is applicable. See Applying a reservation policy to flexible workspace units.

If you select the options Including or Excluding, the Link workspace units action becomes available on the action panel, to link the relevant workspaces.

Code

Enter a code to uniquely identify the reservation policy.

Company calendar

From the period picker in this field, select a relevant company calendar. When you configure a company calendar for a reservation policy, it is applied when users from a linked user group create a reservation for one of the applicable reservation units. Good to know: the company calendar of the policy overrules the company calendar that is configured on the reservation unit. It also overrules these two field settings on the reservation unit:

Maximum duration

Specify the maximum period for which a reservation unit can be reserved. When you set a maximum duration in the reservation policy, it is applied whenever users from a relevant user group make a reservation. This policy overrules any prior authorization settings on the reservation unit.

Minimum duration

Specify the minimum duration for which a reservation unit can be reserved. When you set a minimum duration in the reservation policy, it is applied whenever users from a relevant user group make a reservation.

Maximum period in advance

From the period picker in this field, enter a maximum period during which a reservation unit can be reserved in advance. When you set a maximum period in advance, it is applied whenever users from a relevant user group make a reservation. This policy overrules any prior authorization settings on the reservation unit.

Minimum period in advance

From the period picker in this field, enter a minimum period during which a reservation unit can be reserved in advance. When you set a minimum period in advance, it is applied whenever users from a relevant user group make a reservation.

Name

Enter a name for the reservation policy.

Permission

Select a relevant permission option for this policy (Reservable / Not reservable). If you select Reservable, the settings in the fields Maximum duration, Minimum duration, Maximum period in advance and Minimum period in advance become relevant.

Priority

Enter a number to set a priority level for the reservation policy. 1 is the highest priority.

Reservable period from

Specify the start date from which reservation units can be reserved within the policy (reservations cannot be created before that date).

Reservable period until

Specify the end date up to which reservation units can be reserved within the policy (reservations cannot be created after that date).