Planon REM4SAP : Planon REM4SAP : Implementation : Settings Space & Workplace Services Management : Order settings
Order settings
Actions
For UdBOs that are part of the Reservations, Work Order (including Catering) and Move Order, the following actions must be available on the layouts:
Action
Description
Send costs to Financial Collection
When the Orders are in the specified status, the Action will become available and can be applied for one single Order, to create a new Financial Collection or update an existing Financial Collection.
Status > Administratively Completed
The Financial Collection checks if Orders are in the system status ‘Administratively Completed’, to be able to Send cost to Financial Collection. As in this Status, no Costs are allowed to be changed, for an update/change of Costs a status-transition back to a different System status is required.
Status > Canceled
The Financial Collection can be Canceled (which results in reversal of the individual Lines) by changing an Order to the System status ‘Canceled’, it would then update the Financial Collection Status as well, to trigger the batch job. It is possible to Send costs to Financial Collection in this Status as well. When ‘Canceled’ is used to reverse the total Cost Collection, but the Order needs to be updated, a status transition from Canceled back to the Active statuses must be configured.
Fields
The following fields are relevant for inclusion in the Financial Collection:
Field
Description
Cost center
Manually selected or possibly to be derived via the requestors Cost center as ‘From’ accounting objects. Used if there is:
• no Rentable unit linked on the Order
• no primary accounting object linked to a linked Rentable unit.
• no Project controlling object linked on the Order
Project controlling object
Manually selected as ‘From’ accounting objects. Used if there is:
• no Rentable unit linked on the Order
• no primary accounting object linked to a linked Rentable unit.
Service cost center
Manually selected or possibly to be derived via the tradespersons Cost center as ‘To’ accounting objects. Recommend to use:
• When multiple accounting objects are linked to the Rent From unit (not just the primary)
• In case of Maintenance or Catering, where the Service is not provided by the Building’s accounting object but by a central Maintenance or Catering team (not specific for the Building).
In case the field has a value, this is the prioritized value to be send to the Financial Collection.
Rentable unit
Only provided Rent To unit Internal to be selected. Used to derive linked primary accounting Object (Cost center or Project controlling object) as ‘From’.
Space
Selected Space of a Property which is exchanged as Architecture Object to SAP and part of a Linked Object, associated with a consumed Rent From unit.
Used to derive linked primary Accounting Object and Company Code as ‘To’, in case no value was entered in the Service cost center.
Floor
Selected Floor of a Property which is exchanged as Architecture Object to SAP and part of a Linked Object, associated with a consumed Rent From unit.
Used to derive linked primary Accounting Object and Company Code as ‘To’, in case no Space is linked and in case no value was entered in the Service cost center.
Property
Selected Property which is exchanged as Architecture Object to SAP and part of Linked Object, associated with a consumed Rent From unit.
Used to derive linked primary Accounting Object and Company Code as ‘To’, in case no Space or Floor is linked and in case no value was entered in the Service cost center.
Standard cost type
Selected mapped Standard cost type that could be a default for some Order Types, which only include a certain type of Order Lines, Order Cost or Order Hours.
Used in case the Order Lines, Order Cost or Order Hours did not refer to this Standard cost type, as with Reservations.
Financial Collection status
Automatically updated status when an Order is changed to the system status ‘Administratively Completed’ and updated when Financial Collection is triggered. Changes from New, Changed, Processed or to Canceled. In the Status ‘New’ and ‘Changed’ and ‘Canceled’ the Batch job will update the Order into the Financial Collection.
Generic
The financial collection can be automated using an available batch job. For more information, see Batch processing. Subsequently, a batch job definition can be scheduled via an action definition (Alerts).
Job definition
Description
CollectFinancialCosts
Batch job definition to ‘Start’ collecting costs for all available Orders in the specified system status.