Financial Collection cost type

Choose either Internal, External or both to be activated for all relevant Orders which needs to be exchanged to SAP.

Include costs from order lines automatically

Choose No to keep the registration of Actual costs separated from the Order lines. Choose Yes, when actual costs are completely registered from Orderlines, Labor Hours and Purchased materials.

Automatically generate reservation costs

Choose Yes to generate reservation costs directly as input for internal cost collection.

Remove order cost on cancellation

Choose No as order costs can not be removed when they are part of Financial Collections.

Send costs to financial collection

When the orders are in the specified status, the action will become available and can be applied for one single order, to create a new financial collection or update an existing financial collection.

Status > Administratively completed

The financial collection checks if orders are in the system status Administratively completed, to be able to send cost to financial collection. As in this status, no costs are allowed to be changed, for an update/change of costs a status transition back to a different system status is required.

Status > Canceled

The financial collection can be Canceled (which results in reversal of the individual Lines) by changing an order to the system status Canceled, it would then update the financial collection status as well, to trigger the batch job. It is possible to send costs to financial collection in this status as well. When Canceled is used to reverse the total cost collection, but the order needs to be updated, a status transition from Canceled back to the Active statuses must be configured.

Start date & time

For requisition lines (services related), this is required for collecting the period on the financial collection line.

End date & time

For requisition lines (services related), this is required for collecting the period on the financial collection line.

Cost center

Manually selected or possibly to be derived via the requestor's cost center as From accounting objects. Used if there is:

Project controlling object

Manually selected as From accounting objects. Used if there is:

External Assigned by Address

Address which is consumed from SAP as Business Partners which are used in External cost collection as the ‘Sold-to-party’ in SAP to get billed. Should be the Tenant or Lessee linked at the referenced Rent to Unit.

External Assigned by Contact

Person which is consumed from SAP as Business Partners which are used in External cost collection as the ‘Sold-to-party’ in SAP to get billed. Should be the Tenant or Lessee linked at the referenced Rent to Unit.

External tradesperson

Supplier or Service party that would be used as the Business Partner that is replicated as ‘Desired Supplier’ for the Purchase Requisition Item.

Rentable unit

Only provided rent to unit internal to be selected. Used to derive linked primary accounting object (cost center or project controlling object) as From.

Space

Selected space of a property which is exchanged as architecture object to SAP and part of a linked object, associated with a consumed rent from unit.

Used to derive linked primary accounting object and company code as To.

Floor

Selected floor of a property which is exchanged as architecture object to SAP and part of a linked object, associated with a consumed rent from unit.

Used to derive linked primary accounting object and company code as To, in case no space is linked.

Property

Selected property which is exchanged as architecture object to SAP and part of linked object, associated with a consumed rent from unit.

Used to derive linked primary accounting object and company code as To, in case no space or floor is linked.

Standard cost type

Selected mapped standard cost type that could be a default for some order types, which only include a certain type of order lines, order cost or order hours.

Financial collection status

Automatically updated status when an order is changed to the system status Administratively completed and updated when financial collection is triggered. Changes from New, Changed, Processed or to Canceled.

In the Status New and Changed and Canceled the batch job will update the order into the financial collection.

CollectOrderFinancials

Batch job definition to ‘Start’ collecting costs for all available Orders in the specified system status.