Order line settings

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Order line settings

Actions

The following actions are relevant to be used on the Order line to create Costs.

Action	Description
Include order line(s) in actual costs	In Field definer, there is a Business Object setting on Orders that forces to ‘Include cost from order lines automatically’. If this setting is Yes, every Order line automatically calculates as Order costs. This setting replaces this manual action on Order line-level once costs are added on Order lines. When just Move or Work orders are used, this setting can be set to Yes, but when Planned Maintenance orders are also in scope, the settings is expected to be changed to No. When Order lines are updated and this action is used to update to Order costs, it deletes the old records and creates a new Order cost record. For the Financial Collection, this will have impact, as the total line is reversed and the new amount will be added as new Financial Collection line.

Action

Description

Include order line(s) in actual costs

In Field definer, there is a Business Object setting on Orders that forces to ‘Include cost from order lines automatically’.

If this setting is Yes, every Order line automatically calculates as Order costs. This setting replaces this manual action on Order line-level once costs are added on Order lines.

When just Move or Work orders are used, this setting can be set to Yes, but when Planned Maintenance orders are also in scope, the settings is expected to be changed to No.

When Order lines are updated and this action is used to update to Order costs, it deletes the old records and creates a new Order cost record. For the Financial Collection, this will have impact, as the total line is reversed and the new amount will be added as new Financial Collection line.

Fields

The following fields are relevant to create Order Costs:

Field	Description
Standard cost type	Selected mapped Cost type in the External mapping to SAP Expense types. A rule is in place to summarize different Order lines as Order Costs based on the Standard cost type. Consequently, when two Order lines have the same Standard cost type, they are aggregated as one. When one Order line is Reduced with the same amount that is added as additional to another line, with the same Standard cost type, there is no real change to the total Amount on the Order, but it will still generate a reversed and new Line in the Financial Collection.
Total costs excl. VAT	The total amount that is calculated from the ‘Quantity’, a ‘Product unit’ and a ‘Price Excl VAT’. It is possible to use standard ‘Products’ with Tariffs and Price books here to calculate the Total costs excl. VAT. These total costs are transferred to the Order Costs and summarized when multiple lines of the Standard cost type are part of this Order. Should not be zero or negative.

Field

Description

Standard cost type

Selected mapped Cost type in the External mapping to SAP Expense types. A rule is in place to summarize different Order lines as Order Costs based on the Standard cost type. Consequently, when two Order lines have the same Standard cost type, they are aggregated as one.

When one Order line is Reduced with the same amount that is added as additional to another line, with the same Standard cost type, there is no real change to the total Amount on the Order, but it will still generate a reversed and new Line in the Financial Collection.

Total costs excl. VAT

The total amount that is calculated from the ‘Quantity’, a ‘Product unit’ and a ‘Price Excl VAT’. It is possible to use standard ‘Products’ with Tariffs and Price books here to calculate the Total costs excl. VAT.

These total costs are transferred to the Order Costs and summarized when multiple lines of the Standard cost type are part of this Order. Should not be zero or negative.