Field | Order cost collection | Purchase collection |
|---|---|---|
Description | Description of the original order lines, order costs, order hours or order description. Replicated in SAP as the Text of notification item. | Description of the original requisition line and send as the Item description. |
Cost type | Standard cost type registered at the order lines, order costs or order hour level. When either are not found, retrieved from order-level. Replicated in SAP as Expense type. For External costs, they are not sent. | Collected from requisition line, but not used to sent to SAP. |
Cost category | Not collected. | Collected from requisition line and send via code-mapping as product type. |
External address | For External cost collection, address is collected from the Order level to be replicated in SAP as Sold-to-Party | Not used |
External person | For External cost collection, person is collected from the Order level to be replicated in SAP as Sold-to-Party | Not used |
Cost center from | Cost center reference that can be retrieved via the order or via the rent to unit. Replicated in SAP as the Cost center for internal cost collection. | Cost center reference that can be retrieved via the order or via the rent to unit. Replicated in SAP to show Account Assignment Category = K and in the Account Assignment of the requisition item as Cost center. |
Project controlling object from | Project controlling object reference that can be retrieved via the order or via the rent to unit. Replicated in SAP as the WBS Element for internal cost collection. | Project controlling object reference that can be retrieved via the order or via the rent to unit. Replicated in SAP to show Account Assignment Category = P and in the Account Assignment of the requisition item as WBS Element. |
Cost center to | Cost center reference that can be retrieved via the rent from unit or from the ServiceCostCenter. Replicated in SAP as the Partner Cost Center. | Cost center reference that can be retrieved via the rent from unit or from the ServiceCostCenter. Not replicated. |
Project controlling object to | Project controlling object reference that can be retrieved via the rent from unit. Replicated in SAP as the Partner WBS element. | Project controlling object reference that can be retrieved via the rent from unit. Not replicated. |
Amount excl. VAT | Amount retrieved from the order lines, order costs or order hours, the totals of each line. Replicated in SAP as the Amount in transaction currency. Internal costs collection: When a delta-amount is calculated, this amount can become negative. In that case, the from and to accounting objects are exchanged in the opposite way to SAP and the amount remains positive. External cost collection: Amount is collected from unit-price, not the Total. When a delta-amount is calculated, this amount can become negative and would lead to a Rejection of the Billing Document Request. | Amount retrieved from the requisition line Price per item. Replicated in SAP as the Valuation price and calculated for each purchase request item with the quantity to the total Value. |
Start date time | Period start date for the costs. For move and catering orders, this is the same as the transaction date. For reservations, this is the start date of the reservation. Replicated in SAP as the Service period start. | Period start date of the order, linked to the requisition line. Replicated in SAP when the product type is ‘Services’ as the Start date of the purchase requisition item. |
End date time | Period end date for the costs. For move- and catering orders, this is the same as the Transaction date. For reservations, this is the end date of the reservation. Replicated in SAP as the Service period end. | Period end date of the order, linked to the requisition line. Replicated in SAP when the product type is ‘Services’ as the End date of the purchase requisition item. |
Status | Automatic status which changes from New, Sent, Confirmed, or Failed. | Automatic status which changes from New, Sent, Confirmed, or Failed. |