Generating the Disclosure overview report
Please note that the Disclosure overview report only displays values if the contracts included in the report have the status Active, Renewed, Blocked, Expired or Terminated.
1. In the Contracts TSI, go to Contracts.
2. On the action panel, click Report.
The Reporting window opens.
3. Click the System reports tab.
4. Select the Disclosure overview report.
5. Edit report settings, if required.
 | For more information on editing report settings for the disclosure overview, see Editing the Disclosure overview report settings. |
6. Select relevant output options for your report.
| | For more information on the data displayed in this report, see Data in the Disclosure overview report. |
Editing the Disclosure overview report settings
1. Go to the Contracts selection level.
2. On the System reports tab, select the Disclosure overview report.
3. On the action panel, click Edit report settings.
The Report settings - Disclosure overview window opens.
The following options are available:
◦ Accounting standard: Select ASC842 or IFRS16. All contracts with a reference to the selected standard will be included in the report.
◦ Financial year: Select the required financial year. Data included in the report will be based on this financial year.
◦ Reporting based on: Specify whether you want to report based on a Monthly or Weekly accounting period.
| | Currently the report only supports Monthly lease accounting. |
◦ Start financial period / End financial period: Specify the start and end of the financial period you want to report on.
◦ Include qualitative disclosure: Specify whether or not you want to include qualitative disclosures in your report.
◦ # years for the maturity analysis report: This setting is read-only set to five years fixed for calculating and including in the maturity analysis part of the report. The report setting for financial year is the first period in the report's Maturity analysis section.
Data in the Disclosure overview report
The Disclosure overview system report can be applied on multiple contracts. The report consists of four sections.
| | If you are using multiple currencies, the complete report is displayed for each currency, grouped by currency. |
The first section shows general data such as the financial year, the start date and end date of the reporting period, the accounting period type (weekly or monthly).
The second section is the Quantitative overview. This section shows the accumulated amounts of all selected contract lines linked to the selected accounting standard based on the actual dates.
| | Currently, data changes that occur in a closed period will not be taken into account (will not be displayed in the report). These changes will be included at the start of the first open period. |
The totals are grouped into three categories: Statement of financial position, Statement of profit and loss and Statement of cashflow. The report depends on the chosen standard and is split for lessee (see 2A) and lessor (see 2B).
The third section is the Maturity analysis. This section shows an overview in time of the amounts to be paid (lessees) or to be received (lessors) for the selected contracts. The number of years to be shown depends on the report setting # of years in maturity analysis (see Editing the Disclosure overview report settings). The analysis is split into a lessee part and a lessor part. The Remaining years row displays the sum of all amounts for the period specified as # of years in maturity analysis.
The fourth section is the Qualitative overview. This section shows an overview of all active disclosures linked to the selected contracts. In addition, it also shows the contracts to which no disclosures are linked. You can link disclosures to a contract or, if you want to be more specific, to contract options or to contract lines. All disclosures in the Active status are added to the Qualitative overview section.
| | Disclosures can be added on the step if, in addition to the regular figures calculated by Planon, additional information needs to be reported for a contract. For example, if you want to explain why you performed an impairment. Qualitative disclosures can be any kind of information that has to be linked to a contract and that is important to be published at disclosure. |