Settling a turnover rent
Since financial data is used for payments, accounting, and invoicing, accuracy is essential. To support validation, Planon allows you to run a trial settlement first. This provides a preview of the calculated turnover rent, allowing you to review and confirm the data before generating actual financial entries. Once the results have been approved, you can proceed with the final settlement.
 | In System settings, you can define the default system currency used throughout Planon. However, you can also use a currency that differs from the default when calculating turnover rent. Within a single turnover rent settlement, all financial data must be in the same currency. |
Procedure
1. Go to > .
2. Select the lease contract you want to settle.
3. Ensure that the contract is fully financially closed for the relevant settlement period. For more information, see Closing amounts.
| | If the setting Trial settlement on open commitments? on the turnover profile is set to Yes, you can perform a trial settlement even when financial commitments such as prepayments, paid rent, or minimum guaranteed rent are still open. If the setting is set to No, all relevant financial commitments must be closed before a trial settlement can be performed. For more information on the available turnover profile fields and settings, see Turnover profile fields. |
4. On the action panel, click Trial settle turnover rent.
5. In the dialog, enter the end date of the settlement period and click OK.
Planon automatically populates the Trial settlement up to and including field on the contract.
The trial settlement results are now available in the other selection levels of the Turnover rent - settlement TSI.
6. Review and validate the trial settlement data.
| | If turnover data is entered or modified for a period that is already included in a trial settlement, Planon displays a warning. The new or updated turnover data is not automatically included in the existing trial settlement. Recalculate the trial settlement before proceeding with the final settlement. |
7. Once confirmed, return to the action panel and click Settle turnover rent to run a final settlement.
Planon automatically populates the Settlement up to and including field on the contract with the end date of the settlement period.
The settlement is finalized and the settlement results are available in the Turnover rent - settlement TSI.
| | When a turnover rent settlement is processed, Planon generates the corresponding financial commitments. Financial commitments generated for turnover rent settlements can be closed on the closure date defined on the lease contract. These commitments are closed independently from regular commitments, supporting accurate month-end financial closing. |
Reviewing settlement results
After a turnover rent settlement has been completed, additional information is available on the various selection levels of the Turnover rent - settlement TSI to help you review and validate the settlement results.
◦ At Turnover settlement: use Show paid prepayments to view prepayments included in the calculation.
◦ At Turnover settlement > Settlement details: use Show paid rent to view fixed rent used in the calculation.
◦ At Turnover settlement: the Formula text field displays a breakdown of the calculation logic.
◦ At Settlement periods and Settlement:
To make it easier to review turnover rent settlements, the Contract and Contract line fields are available on both selection levels. These fields display the lease contract and contract line associated with a settlement, helping you quickly identify the source of settlement data, especially when working with multiple contracts, reviewing settlement results, or investigating differences between settlement periods.
◦ At Settlement by group:
Total amount - settlement details displays the total turnover rent amount for the selected group. The value is calculated by aggregating the amounts from all settlement details that belong to the same settlement period.
Total amount to settle displays the total reported turnover amount for the relevant turnover period and turnover type. The value combines the amounts from all related turnover records into a single total, making it easier to review reported turnover data and use it for reporting purposes.