Settling a turnover rent
Since financial data is used for payments, accounting and invoicing, it is vital that it is correct. For this reason, Planon enables you to first run a trial settlement of turnover rent amounts to provide a preview on the financial data so that you can check for any mistakes. Once you have approved this information, the amounts can be settled definitively.
 | In System settings you can specify the standard currency you want to use in all money fields in Planon. Planon also supports the use of a currency that deviates from the standard system currency. The turnover rent can be calculated for currencies other than the default currency. Note that within one turnover rent settlement, all financial data should be in the same currency. |
Procedure
1. Go to > .
2. Select the lease contract for which you want to settle the turnover.
| | Make sure that the contract is completely financially closed for the selected settlement period. For more information, see Closing amounts. |
3. On the action panel, click Trial settle turnover rent.
A dialog box appears.
4. Enter the end date of the turnover settlement period and click OK.
On the contract, the Trial settlement up to and including is automatically populated by Planon.
Data of the trial settlement is now automatically available in the other selection levels of the Turnover rent - settlement TSI. Here you can check the correctness of the data. After you have checked and approved the correctness of the data, you can run a final settlement. See step 5.
| | Trial settlement data is generated if the trial closure date is on or after the end date of the settlement period. |
5. On the action panel, click Settle turnover rent.
On the contract, the Settlement up to and including is automatically populated by Planon with the end date of the settlement period you specified.
Details of the final settlement are now automatically available in the other selection levels of the Turnover rent - settlement TSI:
◦ To get an overview of the prepayments used in the calculation, use the Show paid prepayments action on the Turnover settlement selection level.
◦ To get an overview of the paid fixed rent used in the calculation, use the Show paid rent action on the Turnover settlement - details > Settlement details selection step.
◦ Calculation details of the settlement are displayed in the Formula text field on the Turnover settlement selection level.
| | If you have settled a profile for a certain period, you can still make corrections afterwards, for example if the turnover, fixed rent or prepayments have changed. You can rerun a specific period, by setting the Planned for rerun? option on the settlement period to Yes. Planon will then completely recalculate the same period. This rerun will result in an additional amount of turnover rent to settle. The rerun takes an earlier settlement run into account and incorporates the already settled turnover rent as a prepayment and settle the open amount for the second time. |