Core TSIs : Sustainability : Supporting data in Sustainability : Adding documents (communication logs)
Adding documents (communication logs)
To create a library of all sustainability-related documents (communication logs).
Procedure
1. Go to Supporting data > Documents > Properties selection level.
2. Select the property for which you want to add a communication log.
3. Select the Communication logs selection level and – depending on what type of communication log you want to add, click Add > Communication log or H&S documents or PFMS action.
4. In the data panel, complete the relevant fields.
Field
Description
Code
The code of the communication record is auto-generated, but it can be changed.
Description
Enter a description of the document.
Document reference
Reference to the location of the communication log. Here you can view, open or upload documents.
Document (secure)
Reference to the secure location of the communication log. Here you can view, open or upload documents.
URL
Enter the URL of the system where your document is maintained on the internet.
End date-time
Enter the end date-time of the communication log.
Start date-time
Enter the start date-time of the communication log.
Responsible person (Personnel)
Select the internal contact that is responsible for the document.
Responsible contact (Addresses)
Select the external contact that is responsible for the document.
Version
Enter the version number of the document.
Information
Enter the communication with the owner.
Comment
Enter a comment on the communication log.
To
Enter the addressee.
Action
Displays the action that was selected by an engineer. Available for PMFS actions only.
Reason
Displays the reason linked to the action. Available for PMFS actions only.
5. Click Save.
A new communication log is added.