Adding a tariff group for a reservation unit
Proceed as follows to add a tariff group for reservation units.
Procedure
1. Go to Tariff groups(reservation units).
The elements section displays the existing tariff groups.
2. On the action menu, click Add.
3. Complete the fields in the data section.
For description of these fields, see the flowing table:
Field | Description |
|---|---|
Tariffs | |
Tariff group code | Specify the tariff group code. |
Description | Enter a description for the tariff group. |
Start time day tariff | It is mandatory to specify a start time for the day tariff. Click the clock icon to open the Select a time dialog box. |
Hourly rate | Specify the hourly rate that applies to the reservation unit to which the selected tariff group is linked. At least one tariff must be specified. This means that at least one of the fields Hourly rate, Morning tariff, Afternoon tariff, Day tariff, Weekly tariff, Monthly tariff or Annual tariff must be completed. |
Day tariff | Enter the amount that should be paid if the reservation unit linked to the tariff group is booked for one day. |
Morning tariff | Enter the amount that should be paid, if the reservation unit linked to the tariff group is booked for one morning. |
Weekly tariff | Enter the amount that should be paid, if the reservation unit linked to the tariff group is booked for one week. |
Start time afternoon tariff | Specify the start time of the afternoon tariff. Click the clock icon to open the Select a time dialog box. |
Tariff per period | Specify the amount that should be paid, if the reservation unit to which the selected tariff group is linked is booked for a specific period. This field plays no part in the automatic generation of reservation costs. |
Afternoon tariff | Enter the amount that should be paid, if the reservation unit linked to the tariff group is booked for one afternoon. |
VAT tariff | From the pick list available in this field, select a relevant VAT tariff. |
Start time night tariff | Specify the start time of the night tariff. You can click the clock icon to open the Select a time dialog box. |
Night tariff | In this field, you can enter the amount that should be paid if the reservation unit linked to the tariff group is booked for one night. |
Annual tariff | Enter the amount that should be paid, if the reservation unit linked to the tariff group is booked for one year. |
End date day tariff | It is mandatory to specify an end time for the day tariff. You can click the clock icon to open the Select a time dialog box. |
Monthly tariff | Enter the amount that should be paid, if the reservation unit linked to the tariff group is booked for one month. |
Discounts | |
Fixed discount | If you prefer to work with fixed discounts for the selected tariff group, you can specify the discount in this field. |
Discount percentage | If you prefer to work with a fixed discount percentage for the selected tariff group, you can specify the percentage in this field. |
Cancellation costs period [...] | |
Description | Enter a description for the cancellation period that applies to the reservation. For example: Cancellation 1 week in advance, Cancellation 1 day in advance etc. |
No. of days till reservation | Enter the number of calendar days (i.e. working days and non-working days) until the start time of the reservation to which this tariff group's cancellation costs apply. The values have to be specified in ascending order. This means that the value specified for Cancellation period 1, has to be smaller than the value specified for Cancellation period 2. Also, the various periods have to be contiguous. So, it is not allowed to only complete cancellation periods 1, 3 and 5, for example. However, it is not mandatory to complete all five periods. If a reservation gets the Canceled status and cancellation costs are charged as a result, the current date will be considered to be the cancellation date. |
Percentage of sum total | Enter a percentage of the reservation costs, which should be charged as cancellation costs. The field can be completed individually, but it can also be combined with the Fixed amount field. If both fields are completed, the sum of the two amounts will constitute the total cancellation costs. |
Fixed amount | Enter a fixed amount for cancellation costs. The field can be completed individually, but it can also be combined with the Percentage of sum total field. If both fields are completed, the sum of the two amounts will constitute the total cancellation costs. |
Transferred to archive (Y/N) | If a tariff group is archived, Planon ProCenter will automatically specify Yes in this field. |
4. Save your tariff group data.
The new tariff group is now available in the tariff group pick list that can be opened from within the Tariff group field.
This field is available on the Asset units selection step and the Space unit selection step in the Reservations TSI > Components selection level. In these selection steps, you can actually link tariff groups to reservation units.
This field is available on the Asset units selection step and the Space unit selection step in the Reservations TSI > Components selection level. In these selection steps, you can actually link tariff groups to reservation units.
 | If you delete a tariff group that is linked to a reservation, the tariff group remains linked to that reservation even after it has been deleted and consequently the costs also remain. However, the tariff group concerned can no longer be linked to new reservations. For a description of the tariff group data, see the table in this topic. |