Generating a purchase order
Purchase orders are created from purchase suggestions (non-stock items) and replenishment suggestions (stock items). Purchase suggestions can be clustered into one or more purchase orders (for instance, if they have the same delivery address and/or vendor involved.
You can generate purchase orders for a selected set of purchase/ replenishment suggestions and cluster them so that you define which suggestions have to be processed e.g. based upon their requested delivery date.
 | You cannot combine purchase suggestions and replenishment suggestions into one purchase order. |
Procedure
1. Go to > .
2. Select the purchase suggestions for which you want to generate a purchase order.
| | If no vendor (supplier) is selected on the purchase information record of a purchase suggestion, then the purchase suggestion will not be processed into a purchase order. |
3. On the action panel, click Generate purchase orders. The Generate purchase orders dialog is displayed.
4. At > , select the standard order (template) on which the purchase order must be based when generated.
 | If the Standard orders list in this dialog is empty initially, click the magnifying glass icon to search a relevant standard order. |
5. At Cluster criteria
, select the cluster criteria for the purchase order.
Purchase orders can be clustered based on:
, select the cluster criteria for the purchase order.
Purchase orders can be clustered based on:
◦ the Property of the related product requisitions;
or
◦ the Property and delivery address of the related product requisitions;
or
◦ a Specific property and delivery address that you subsequently select in the relevant fields.
6. Click OK.
Purchase orders are generated.
You can view the purchase orders in the > selection step.
For each purchase / replenishment suggestion that is processed, a Purchase order line is created at > .
You can view the purchase orders in the > selection step.
For each purchase / replenishment suggestion that is processed, a Purchase order line is created at > .