Booking reservation units (meeting rooms or desks)
In the Reservations module, you can immediately start booking a meeting room (space unit) or a desk (flexible workspace).
On the start page, tap Book a room or Book a desk to see which meeting rooms / desks are available.
A list of available spaces / workspaces is displayed.
The Free until field shows how long a meeting room or desk is available. If there are no other reservations for the day, the field displays the end time of the working day.
There are various options to book a meeting room or desk:
1. Immediate reservation on the Start page. The filters are set to the current date-time and your property by default. If configured on your app, you also have the option to quickly filter on available Facilities or on other Properties than the current. Select a suitable meeting room / desk and tap Book / Book now on the details page to make the reservation.
 | Use the search field to find available reservation units, by entering a code, name or reservation unit type. If you leave the search results page idle for longer than 5 minutes without actually booking, you must start over. |
If a Duration filter is activated for space units, the Book button will be directly available on the list of space units, allowing you to make an instant reservation.
| | If you select a duration, only space units that are available for the whole duration (taking the start time into account) are shown. |
2. Future reservation: tap the Selected date-time filter and select a start date-time for your reservation.
| | If the selected time is outside working hours, the Meeting rooms and the Desks are not shown in the list of available reservation units. |
◦ Booking a room: select a room from the list and tap the Book button on the details page. The room is reserved for the selected time (filter) and end time (from the list).
- You can select an end time from 3 suggested options, depending on your configuration; these options will have either 30 minute or 60 minute intervals.
◦ Booking a desk: select a desk from the list and tap the Book now button on the details page. The room is reserved for the selected time (filter) and chosen time (from the list).`
- You can select an end time from the suggested options, depending on your configuration; these options include several time intervals or the option to book until the end of the day.
| | Only time intervals within working hours are shown. |
3. New reservation on the All reservations page.
Procedure
◦ Tap Show all on the Reservations homepage.
The All reservations page is displayed.
◦ Tap the plus icon at the top-right corner of the All reservations page.
The booking options are displayed at the bottom of the page.
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◦ Tap Book a room or Book a desk.
◦ Select a meeting room / desk from the list.
The details page of the selected reservation unit is displayed.
◦ Select the Book / Book now button to make the reservation.
◦ Select an end time for the reservation.
The room / desk is reserved for the selected time. The reservation is displayed on the My reservations tab.
Additional information on booking rooms / desks:
• A meeting that is in progress can be extended, but only if there is no subsequent meeting scheduled. You can tap the Adjust button to extend an existing meeting with one of the suggested end time options.
• In the Reservation details screen, you can also Adjust the meeting or create a Request related to the meeting room or workspace, for example a cleaning request or a catering order.
• The maximum number of days in advance for booking a flexible workspace is based upon the value specified on the Start page of the Reservations module. If no value is specified, there will be no restrictions on picking a date.
• The Book now and Book buttons are not visible if the reservation unit is not available for booking. In the following cases booking is not possible:
◦ If you try to book outside working / office hours;
◦ If there is an active non-bookable period on the reservation unit;
◦ If the reservation unit is occupied;
◦ If a workspace policy applies (allowing you to book only one desk at a time);
◦ During an active transition period.