Real estate purchase collection domain
Conceptual functional overview of the integration between Planon REM4SAP and SAP S/4HANA for real estate purchase collection.
The Real estate purchase collection is available for Planon’s Spaces & Workspaces services management (SWSM) and Asset & Maintenance Management domains (AMM).
Requisition lines
It is possible to use various types of orders that have the option to create requisition lines. These are the options:
• Requisition lines that refer to stock management. This follows the original approach to create stock requests. For REM4SAP, only non-accountable stock management is recommended.
• Requisition lines that refer to materials or products, which is based on free-text, not on a product from Planon’s product catalogue.
• Requisition lines that refer to services, which is based on free-text, like a certain time of work or start a tender for a bigger contract
When the requisition line is changed to Accepted the request is automatically transferred to the financial collection via a batch background process. Additionally, an action on the requisition line action menu can be triggered to Send to financial collection manually.
Financial collection
The Financial collection can be used to collect from various BO’s in Planon, but for REM4SAP it is currently set-up for the link to orders and requisition lines. A jump can be configured to jump from the requisition line to the financial collection and from the financial collection back to the requisition line.
When the financial collection is initiated, it registers them in the status New When a scheduled task is activated and scheduled, the financial collection is updated to Sent and Confirmed. If it was not possible to send it to SAP, it stores Failed which will lead to new attempts based on the scheduled task's schedule.
For the accounting objects, a detailed determination takes place to find the right cost center from / to or project controlling object from / to. Also, the company and dates are automatically derived.
The financial collection for requisition lines is replicated in SAP as a purchase requisition with purchase requisition Item. The purchase requisitions are input to create purchase orders. The purchase order is typically used to register the contractor, supplier or service provider. It will process the relevant next steps, like to deliver the goods or register the time of the services and complete when the invoices are matched and paid. The status of this complete process is available by jumping from Planon to the purchase requisition.