Core TSIs : Lease Accounting : Volume license in Lease Accounting
Volume license in Lease Accounting
Planon counts the number of leases based on lease accounting and verifies if this number exceeds the maximum volume as defined in the license.
For both operating leases and finance leases, the number of counted leases is increased if a lease accounting line is moved to the Active or Precalculate status. The number is decreased if a lease accounting line is moved to either the Terminated or Expired status.
Whenever the limit is reached, the license should be increased before a new lease line can be activated. The maximum volume is registered via product E00860.
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Before upgrading to the current release, please check that your maximum volume of leases is still sufficient. Also, make sure that E00860 is included in your license.
You can check this as follows...
Procedure
1. Go to the Contracts TSI (make sure that no filters are applied: authorization, selection step filters, user filters, step methods, etc.).
2. On the Properties level, select the top node.
3. Go to the Contracts level and set the reference date to Inactive.
4. Navigate to Contract details > Contract lines and create the following filter (also see the screenshot below):
◦ Contract type - Contains a value
AND
◦ System status - in - (1 (Active), 5 (Precalculate)
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Make sure to add all respective statuses. You may need to add System status to the quick filter in Field definer (Base contract line > System status > Simple selection= Yes). Also make sure that the System status field is added to the contract lines base layout
Screen capture showing filter criteria to check maximum volume of leasesScreen capture showing filter criteria to check maximum volume of leases
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When filtering, write down the number of the filter results.
5. When using multiple property sets, repeat the filtering of step 4.
6. Add up all the filter results and check whether this number does not exceed the maximum value in your license.
◦ The license count is also done for headleases and subleases.
◦ Contract lines with multiple accounting standards (multi GAAP) are counted as one lease line. The same goes for contract lines with multiple currencies.
◦ Transitioned contract lines: once the newly transitioned line is activated, this is counted as two lease lines, unless the old lease line IAS17 is set to either the Terminated or Expired status.