Importing contract costs

Core TSIs : Cost Settlement : Working with Cost Settlement : Importing contract costs

You can include costs from lease contracts or service contracts in a cost settlement. To do this, you must import the contract costs that you want to settle.

Procedure

1. Go to Costs to be settled > CSP invoices.

2. On the action panel, click Import contract costs.

3. In the dialog box that appears, specify the relevant cost period in the Start date of cost period and End date of cost period fields.

Contracts for which you want to import the costs must be financially closed for the cost period that you specify.

For more information on working with contracts in Planon, see the Contracts user documentation.

4. Select the relevant cost settlement profile(s) and cost type(s).

By default, the Select all cost types and Select all cost settlement profiles checkboxes are checked.

5. Click OK.

Planon now collects all contracts with contract lines of which the Cost settlement applicable? field is set to Yes. CSP invoice lines will be created (or modified in case they already exist) for each financial commitment in the specified period. The Cost settlement applicable? field is 'life cycle aware'. This means that only the financial commitments for which this field has the value Yes on the start date of the financial commitment, will be imported.