Terminating a contract
There are two ways to terminate a contract:
• By setting the contract’s status to Terminated.
The following procedure describes how to terminate a contract by setting its status to Terminated.
Procedure
1. Select the contract that you want to terminate.
To terminate multiple contracts in one go, use
Action in selection. For more information, see
Action on selection.
2. Select the Terminated status from the action panel.
A pop-up will appear in which you must confirm the termination of the contract. You can optionally choose a different termination date.
3. In this pop-up, click Yes to use the proposed date as termination date or click No to select another date.
◦ If you selected multiple contracts, you can specify an end date for each contract separately.
◦ If you terminate a contract, the corresponding contract lines are terminated as well. For more information on terminating individual contract lines, see
Terminating individual contract lines.
◦ If a contract is terminated or expires, any open contract options linked to it no longer apply because the contract has ended. When this happens, Planon will ask you if you also want to end the open contract options.
- Choose Yes to close all options with the status In preparation and Active. Active options are set Abandoned and options still in preparation are set to Canceled.
- Choose No to keep the options active (you can always decide to close them later).
- Choose Cancel to close the pop-up without further action.
If you specified a term of notice for the contract, Planon ProCenter automatically calculates the next possible end date based on the end date and the term of notice.
Terminating contracts will update the termination date on active contract lines based on the following conditions:
◦ If the contract line's actual end date is before or on the contract's termination date, Planon does not change the actual end date of the contract line, but only sets the status of the contract line to Terminated. Contract lines with the status Inactive, Precalculate and Expired will remain unchanged.
◦ If the contract line's actual end date is after the contract's termination date, Planon will change the contract line's end date to the specified termination date. Commitments are recalculated and the status of the contract line is set to Terminated. The termination date is updated for contract lines with the status Inactive, Precalculate and Expired.