Terminating a contract
You can terminate a contract in one of the following ways:
• By changing the contract status to Terminated.
The procedure below describes whow to terminate a contract by changing its status to Terminated.
Procedure
1. Select the contract that you want to terminate.
To terminate multiple contracts in one go, use
Action in selection. For more information, see
Action on selection.
2. On the Status transitions action panel, click Terminated.
A confirmation dialog is displayed. You can accept the proposed termination date or specify a different date.
3. In the dialog, click Yes to use the proposed date as the termination date or click No to select another date.
◦ If you selected multiple contracts, you can specify an end date for each contract separately.
◦ If you terminate a contract, the corresponding contract lines are terminated as well. For more information on terminating individual contract lines, see
Terminating individual contract lines.
◦ If a contract is terminated or expires, any open contract options linked to it no longer apply because the contract has ended. When this occurs, Planon asks whether you also want to end the open contract options.
- Choose Yes to close all options with the status In preparation and Active. Active options are set Abandoned and options with the status In preparation are set to Canceled.
- Choose No to keep the options active (you can always decide to close them later).
- Choose Cancel to close the pop-up without further action.
If you specified a term of notice for the contract, Planon automatically calculates the next possible end date based on the end date and the term of notice.
Terminating contracts will update the termination date on active contract lines based on the following conditions:
◦ If the contract line's actual end date is before or on the contract's termination date, Planon does not change the contract line's actual end date, but only sets the contract line status to Terminated. Contract lines with the status Inactive, Precalculate and Expired will remain unchanged.
◦ If the contract line's actual end date is after the contract's termination date, Planon will change the contract line's end date to the specified termination date. Commitments are recalculated and the status of the contract line is set to Terminated. The termination date is updated for contract lines with the status Inactive, Precalculate and Expired.