Core TSIs : Budgets : Budgets - Field descriptions : Fund modification data : Journal entry data
Journal entry data
The following fields should be registered to add a journal entry:
Field
Description
Amount
Specify the amount for the type of journal entry (credit or debit).
Increment budget type
Specify the increment budget type. Selecting Yes will increment the budget and No will decrement.
Start date
Specify the start date for the journal entry.
Budget
Select a budget for which you want to create the journal entry.
Budget type
Select a budget type. The budget is updated based on the journal entry. You can select from the following budget types: Invoiced, Committed and Estimated. These budget types correspond with budget fields.
Note that Invoiced and Committed have a direct impact on the budget.
Contract line
A journal entry related to a contract line shows the financial data arising from that contract line.
Financial year
Select the financial year of the budget.
Fixed account
Select the appropriate fixed account.
There are seven types of fixed accounts available for journal entries. All journal entries belong to one of these fixed accounts. These accounts cannot be changed.
Some accounts have a direct influence on the budget. The following table illustrates the impact of fixed accounts on budgets.
Fixed account type
Impact on budget
Expenditure
N
Income
N
Creditor
Y
Debtor
Y
Cash
Y
Work
N
Open commitments
Y
Order
Select the order that is related to the journal entry.
Project
If a project is related to the journal entry, all money transactions of the project are displayed.
Remark
Enter remarks, if any.